Meeting Minutes 

January 23, 2024 moved to January 30, 2024

Due to not having a quorum because of illness, this meeting will be held Tuesday, January 30, 2024.

                                                                  St. Tammany Parish Recreation District #11                                                                 22519 Highway 36, Abita Springs, La. 70420  

    Rd11director@abitasports.com, 985-888-6547

 

     Brandon Harrell, Board Chairman                                                            Alfredo Soler, Secretary                                                                                             

             Scott Newton                                                                                         Bart Soileau                                                                                                    

             Lisa Palisi, Director

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         

Notice of Public Board Meeting

Tuesday, January 23, 2024 at 7:00 P.M.

St. Tammany Recreation District #11 Gym

Multi-Use Facility – Conference Room

22519 HWY. 36 East, Abita Springs, LA

Notice Posted:  Monday, January 22, 2024 at 5:00 P.M.

 

        

Agenda:

1.      Call to Order

2.      Pledge of Allegiance

3.      Roll Call

4.      Approval of Minutes from last meeting/hearing

5.      Public Forum

6.      Old Business

a.       Financial Report

b.      Director’s Report – Lisa Palisi

7.      New Business 

a.        Adopt Resolution for Engagement Letter for Hebert/Johnson Accounting Firm to

                                handle yearly audit

b.      Executive Session: Employee raises

8.      Adjournment – Next monthly regular Board meeting – February 20, 2024

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Park Director Lisa Palisi at 985-871-7555, describing the assistance that is necessary.



January 30, 2024 Board Meeting

 

Roll Call: Scott Newton, Bart Soileau, Brandon Harrell

Absent: Alfredo Soler

Also in attendance:   Chris Johnson, Lisa Palisi

Called to order: 7:15

No Public Forum. 

Motion to approve minutes from December: First by Scott Newton.  Second by Bart Soileau.

Financial report: Motion to approve by Scott Newton, 2nd by Bart Soileau.  None opposed.  Motion passes.

Director’s report by Lisa.  Lisa discussed the latest plan from Kely McHugh regarding the soccer fields.  Lisa asked Kelly to move forward with mitigation of the final ten acre plot, so Kelly sent a form for Brandon to sign for Mr. Brown can begin that process.  Lisa explained that she wants to meet with Kelly again to get a better understanding of what the slough looks like on the surface, whether it’s an open ditch or underground drainage.  Brandon asked what we would need to do for the current baseball fields to drain better.  Brandon asked about overseeding.  Lisa reported that she spoke with Judd about overseeding prior to the last meeting.

Lisa reported on the lease rates for the golf cart:  For 36 months, one of the carts leased for $359.08.  The other cart was $302 per month.  For 48 months, one of the carts leased for $206 per month.  The other cart was $244 per month.  So, it’s cheaper to purchase the used golf cart we discussed at the last meeting.  Lisa received the police report on the parent who was threatening the basketball official.  The police officer wrote in his report that he notified the parent that he violated the park’s parent code of conduct, and the parent agreed not to come back until after February 10, 2025. 

Lisa reported that 4 and 5 year old boys and girls will play coed t-ball.  Six year old boys will have teams and travel like the older teams do in WST.  Dixie Softball changed the league age date to January 1, 2024, so we are going to include the 6 year old girls with our 7/8s.  We believe this will help our girl‘s numbers. 

New Business:  Brandon reported that the board needs to adopt a resolution for Hebert Johnson to perform the 2023 audit.  Chris reported that since the agency receives over $500,000 in revenue, an audit is required.

The auditor checks to make sure everything is coded correctly for the budget; looks at internal controls to make sure there aren’t any weaknesses; looks at compliance to make sure we follow public bid law and open meetings law, etc. Chris reported that jobs between $30,000 and $60,000 require 3 quotes unless there’s a state contract.  For public works, a bid is required if the amount is over $250,000.  Brandon asked Chris if the recreation district would need to bid out land clearing and building the concession stand.  Chris said he would look into that.  Chris reported that this year, agencies will be required to take a cybersecurity course.  This course will only be required one time, not every year.  Chris also reported that the audit fees are the same as last year, $8,000 for the financial audit and $3,500 for the additional agreed upon procedures audit.  Motion to approve the engagement by Scott.  Second by Bart. Next, Chris presented the Compliance Questionnaire which Scott made a motion to adopt.  Second by Bart.  Chris gave the related party questionnaire to our newer board members, Bart and Scott, so that they can fill them out and email to Chris for his report.  Brandon signed the compliance questionnaire.  Chris will come to the next meeting or in May to report on the audit.

The board went into executive session for 8 minutes to discuss pay increase for Lisa and a part time employee.  The executive session lasted 8 minutes.  Meeting adjourned at 8:06.

 

Next meeting will be February 20, 2024.


February 20, 2024

                                                                  St. Tammany Parish Recreation District #11                                                                 22519 Highway 36, Abita Springs, La. 70420  

    Rd11director@abitasports.com, 985-888-6547 

     Brandon Harrell, Board Chairman                                                            Alfredo Soler, Secretary                                                                                             

             Scott Newton                                                                                         Bart Soileau                                                                                                    

             Lisa Palisi, Director

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         

Notice of Public Board Meeting

Tuesday, February 20, 2024 at 7:00 P.M.

St. Tammany Recreation District #11 Gym

Multi-Use Facility – Conference Room

22519 HWY. 36 East, Abita Springs, LA

Notice Posted:  Monday, February 19, 2024 at 5:00 P.M.

 

        

Agenda:

1.      Call to Order

2.      Pledge of Allegiance

3.      Roll Call

4.      Approval of Minutes from last meeting/hearing

5.      Public Forum

6.      Old Business

a.       Financial Report

b.      Director’s Report – Lisa Palisi

7.      New Business 

8.      Adjournment – Next monthly regular Board meeting – March 19, 2024

                

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Park Director Lisa Palisi at 985-871-7555, describing the assistance that is necessary.

February 20, 2024 Board Meeting

Called to order: 7:30

Roll Call: Bart Soileau, Scott Newton, Brandon Harrell

Absent: Alfredo Soler

Also in attendance:   Lisa Palisi

Motion to approve minutes from January: Postpone minutes.

No Public Forum. 

Financial report: Lisa reported that she called Howard yesterday to remind him to send the financial report, but the financial report was not received.  Lisa read the bank balances.  For CBT, the beginning balance was $174,178.46, ending balance was $185.580.36.  For Hancock/Whitney, the beginning balance was

$215, 104. 29, ending balance was $765, 417.34 which reflects the millage deposit. Motion to approve by Scott Newton, 2nd by Bart Soileau.  None opposed.  Motion passes.

Director’s report by Lisa.  Brandon asked what we’re doing about softball this year, so Lisa reported that Coquille will play with us.  He asked if we have to travel to them, but Lisa reported that Coquille will travel this season.  Dixie Softball changed the league age date to January 1, 2024 which is better because the girls will be older when the season rolls around.  It is unfortunate however because they have changed the date several times the past few years.  Lisa reported that we only had a few 11/12 year old girls register, so she asked Lee Road and Coquille if these girls could play with the 9/10 teams to keep the girls playing, and they said yes.  She was concerned that if they didn’t play this year, they may not return next year.  Lisa reported that she has a Millage Workshop on March 5th and a CLGE Training with Louisiana Legislative Auditor March 14 and 15, which she attends every year.  Baseball registration went well.  We have 5 t-ball teams For baseball, we have two 6U teams, five 8U teams, two 10U teams, one 12U team, and one 15U team.  For softball, we have one 6/8 team, and two 9/11 teams.

Lisa reported that she needs approval for the general liability insurance, and that she will purchase the golf cart discussed in December because the leases were expensive.  Motion to approve insurance by Scott. Second by Bart.

Evaluations for 9/11 girls will be held this Thursday.  Baseball evaluations are scheduled for next Monday, Tuesday, and Thursday.  Lisa plans to have clinics since practice doesn’t start until the last week of March. 

New Business:  Brandon discussed looking into purchasing the land that the ballfields are on.  Lisa agreed that we should look into purchasing the land because the recreation district has so much invested in that property. Scott agreed that the baseball fields would be in better condition if we didn’t also play soccer and football on the same fields year round.  Lisa suggested getting some estimates on the property’s value to send to Emily so that she could prepare a cooperative endeavor agreement for the purchase proposal.  Brandon suggested adding an outdoor basketball court, sandlot field, and a small bathroom that would be outside of the fenced in fields with cameras for supervision.

 

Meeting adjourned at 8:00.

 

Next meeting will be March 19, 2024.


MARCH 19, 2024

                                                                         St. Tammany Parish Recreation District #11                                                                         22519 Highway 36, Abita Springs, La. 70420  

    Rd11director@abitasports.com, 985-888-6547

 

     Brandon Harrell, Board Chairman                                                            Alfredo Soler, Secretary                                                                                             

             Scott Newton                                                                                         Bart Soileau                                                                                                    

             Lisa Palisi, Director

                                                                                                                                    

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       

Notice of Public Board Meeting

Tuesday, March 19, 2024 at 7:00 P.M.

St. Tammany Recreation District #11 Gym

Multi-Use Facility – Conference Room

22519 HWY. 36 East, Abita Springs, LA

Notice Posted:  Friday, March 8, 2024 at 5:00 P.M.

 

        

Agenda:

1.      Call to Order

2.      Pledge of Allegiance

3.      Roll Call

4.      Approval of Minutes from last meeting/hearing

5.      Public Forum

6.      Old Business

a.       Financial Report

b.      Director’s Report – Lisa Palisi

7.      New Business 

a.       Chris Johnson will give 2023 audit report.

8.      Adjournment – Next monthly regular Board meeting – April 16, 2024

 


                

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Park Director Lisa Palisi at 985-871-7555, describing the assistance that is necessary.


                                                                                       Recreation District #11

                                                                                          March 19, 2024 Board Meeting

  

Called to order: 7:18

Roll Call: Bart Soileau, Scott Newton, Brandon Harrell

Absent: Alfredo Soler

Also in attendance:   Chris Johnson, Lisa Palisi

Motion to approve minutes from January & February: Motion by Scott Newton.  Second by Bart Soileau.

No Public Forum. 

Financial report: Lisa reported on bank balances.

CBT  192,549.60;   Sinking fund 17.98;  Whitney 845,168.58.  Chris reported that since the recreation district no longer has debt, the sinking fund can be closed.  He also informed the board that the state offers LAMP, Louisiana Asset Management Pool which is a savings account with interest.  A board member can apply online.

Director’s report by Lisa.  Soccer has one more week of practice and one game left.  We had to cancel the last two soccer games because of the weather, so the younger teams have been making up games during practices.  Baseball and softball practices start next week.  We had clinics for both.  Discussed the fields being too wet for the clinics on Friday and Monday.  Jamboree is April 13 because we are trying to finish games by the time school lets out.  Lisa presented the latest diagram from Thomas Brown’s office that includes a walking track around the fields.  Lisa sent an email today asking how many parking spaces we have, and asking to include enough space around the football fields for stands/bleachers.  The board was asked for any suggestions because once the board approves the drawings, they will figure out the drainage to send the drawing to the Army Corps of Engineers for mitigation.   Board discussion regarding plans for soccer and football.  Brandon expressed concern with parking areas being close to the fields.

New Business:  Chris reported on the financial audit report for the 2023.  The auditors looked at the recreation district’s internal controls to check compliance with laws, page 6.  On page 7, the change in net position is $466,774.  Chris discussed page 11 which is the fund balance, or the cash flow for the year.  There was less expense for baseball, decrease in payroll for 2023, and utilities decreased $9,000.  Page 12 is capital outlay for electrical improvements and the last bond payment.  The change in fund balance was $291, 445.

Page 30, budget to actual shows that the recreation district came in under which is fine.  Chris told the board that we need to have a budget message.  He left an example to help.  Chris said we can take the debt service off of the balance sheet and profit/loss statement.  Chris told the board to make sure they review budget to actual on a monthly basis because basketball was in the wrong place for 2023 because the accountant had it coded incorrectly.  Chris reported that everyone took their ethics and preventing sexual harassment training.

For the Agreed Upon Procedures audit, the district needs a contracting procedure in the policy manual.  On page 4, Chris recommended asking Howard to give the board the bank reconciliations each month to show that a board member has received it, and to make sure any checks that haven’t cleared are followed up on.

Page 5 includes the statement as to why the district doesn’t have theft insurance.  Chris also asked Lisa to  post the sexual harassment policy on the website.  Lisa and Jamie need to take cybersecurity course.

 

 The board voted to close the sinking fund.  Motion by Scott Newton.  Second by Bart Soileau.  Bring signed minutes to the bank to close the account.

 

Meeting adjourned at 8:13.

 

Next meeting will be April 16, 2024.



                                                          

                                                                       

  



April 16, 2024              


                             St. Tammany Parish Recreation District #11                                               

                                                               22519 Highway 36, Abita Springs, La. 70420  

    Rd11director@abitasports.com, 985-888-6547

 

                                                     Brandon Harrell, Board Chairman                                                                              Bart Soileau                                                               

                                         Scott Newton                                                                                                         Mary Landry                                                                            

                                         Lisa Palisi, Director

                                                                                                                                    

 

 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Notice of Public Board Meeting

Wednesday, April 24, 2024 at 7:00 P.M.

St. Tammany Recreation District #11 Gym

Multi-Use Facility – Conference Room

22519 HWY. 36 East, Abita Springs, LA

Notice Posted:  Monday, April 15, 2024 at 5:00 P.M.

 

        

Agenda:

1.      Call to Order

2.      Pledge of Allegiance

3.      Roll Call

4.      Approval of Minutes from last meeting/hearing

5.      Public Forum

6.      Old Business

a.       Financial Report

b.      Director’s Report – Lisa Palisi

7.      New Business 

8.      Adjournment – Next monthly regular Board meeting – May 21, 2024

 

 

 

                                                                                       

        

                

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact                                                                                                                              Park Director Lisa Palisi at 985-871-7555, describing the assistance that is necessary.


This meeting was not held due to not having a quorum.